Part B: Fill in the new hire date. By continuing to use this site, you are accepting our use of cookies. An action plan to help you achieve HR excellence based on Paycors proprietary data and research. Click the Click to Finish button at the bottom of the form. For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 6). The issuing authority is the specific entity that issued the document(s). o Enter the new preparer and/or translator information (and indicate for corrections). . Accurate completion of Form I-9 is a key component of compliance. You have physically examined each original unexpired document(s) presented by the employee. Enter the document type (name), document number and document expiration date. This could trigger an investigation by the Immigrant & Employee Rights team within the Department of Justice as it may show the intent to discriminate, Dont ask job applicants to fill out an I-9 until an, Dont tell employees which documents to present (even if youre just trying to be helpful). For a hard copy form, it is important to know the full name of the List A document so that you enter the correct List A document abbreviations (see list on page 4). Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. The form should be used for all new hires and rehires. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). It's a good idea to attach documentation of the extension, such as a printout of a webpage from the state . See our vetted tech & services alliances. The form must be accompanied by acceptable supporting I-9 documents. This provides a quick reference that the cardholder is a minor. Enter the employees name as it is listed on the employees Social Security Card. Leverage AI to automate sourcing and increase candidate diversity. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . What do I put for issuing authority? Do you train employer representatives on completing I-9 forms? In California and Oregon, employers are required to post notices for employees if there is an inspection. View our product demos to get a deeper dive into the technology. Stanford University, Stanford, California 94305. https://fingate.stanford.edu/paying-people/resource/examples-completed-form-i-9, iProcurement - SmartMart Catalog Suppliers, List B: Driver's License + List C: Social Security Card, List B: Driver's License + List C: Birth Certificate, Passport from FSM or RMI, with Form I-94 (List A), List A: Foreign Passport + Form I-94 and an I-20, List A: Foreign Passport + Form I-94 and a DS-2019, List A: Foreign Passport + Form I-94 with TN/E/O/H-1B Status, List A: Employment Authorization Card (EAD Card). For a drivers license or state identification card (List B), you must include the state of issue and the expiration date. In the case of a student, the Form I-94 and I-20 establish employment authorization. You did not specify which acceptable document(s) the employee may present to you. 1. Well help reduce costs & mitigate risks. Today's Date (mm/dd/yyyy) Document Number - Enter the List B document or receipt document number. The following table provides a summary of the documents you can accept as the employer based on the citizenship option that employees selected when completing Section 1 of the Form I-9: Section 1 Citizenship Option. Do not complete. Hire and retain staff with earned wage access. Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. $66.25 to purchase class "A" license. Tell us about your organization and what you want to accomplish and well recommend a custom solution. Attach a note explaining why the changes were made. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. [PDF] Acceptable Documents and Issuing Authorities For Form I-9 Author: www.consumerdirectwa.com Post date: 14 yesterday Rating: 4 (394 reviews) Highest rating: 5 Low rated: 1 Summary: When normal operations resume, employees who were. If a Form I-9 was never completed or is missing, the current version of the Form I-9 should be completed as soon as possible. A .gov website belongs to an official government organization in the United States. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Employment authorization extension for Temporary Protected Status beneficiaries, etc. Creating an official immigration compliance policy will help you act consistently and put you in the best possible position in the event of an unexpected Notice of Inspection from ICE. Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . The paroled entrepreneurs foreign passport and Form I-94, Arrival/Departure Record, bearing the same name as the passport and unexpired endorsement of the entrepreneurs parole (PE-1) are acceptable as a List A document. Affix your unexpired stamp/seal in the space provided. VALID FOR WORK ONLY WITH DHS AUTHORIZATION, About Data Governance Center, powered by Collibra. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Test drive Paycor Payroll, Onboarding, HR, and Time for 14 days. To protect your privacy, please do not include any personal information in your feedback. This means youll always be informed of any inspection and youll have at least 3 days to produce documents. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . If an employee presented a Form I-94 with an unexpired refugee admission stamp as a receipt, before the end of 90 days, the employee must present either an Employment Authorization Document or a combination of a List B document and an unrestricted Social Security card. Can an F-1 student eligible for on-campus employment or curricular practical training present a List B document, such as a driver's license or school ID, along with a Form I-94 and Form I-20 as a List C document when completing Form I-9? (In some states, this may be legally required). We use a digital fax service so that we can see the form exactly as you send it. Who should be contacted in the event of an ICE Notice of Inspection? If you are using a computer, then use the drop-down menu to make a selection. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List A document or receipt. My new employee presented two documents to complete Form I-9, each containing a different last name. In March 2020, the Department of Homeland Security relaxed its standards for in-person I-9 verification, due to COVID-19. L. No. Regardless of requirements, its always recommended to retain supporting documentation. The size of penalties depends on several factors including company size and number of violations. Internal audits are the best way to determine your liability and uncover errors. Employers may choose to scan and upload the original, signed forms to retain them electronically. Reduce risk, save time, and simplify compliance management. The International Driving Permit, accepted in over 150 countries outside the United States, is a legal identification document that translates United States driver license information into 10 foreign languages. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Official websites use .gov Employers must accept original I-9 documents that reasonably appear to be genuine and relate to the individual presenting the document. Policies|Privacy Policy|Data Security. Any inconsistency could imply discrimination. A card that includes any of the following restrictions is not an acceptable List C document: Frequently Asked Questions: I-9 Compliance, Verify Completed Form I-9 and Original Documents, Complete Form I-9 for Employment Eligibility Verification, Employment Eligibility Verification (I-9) Compliance, I-9 Employment Eligibility Verification Form Paper Version, Remote Hire Authorized Agent Instruction Sheet, Request New or Change Existing Expenditure Type Codes, Request New or Change Existing Object Codes, Signature Versus Financial Approval Authority, Authority to Create Financial Transactions, Authority to View or Access Financial Data, Grant or Update Financial Authority Assignments, Delegate or Share Oracle Approval Worklist, Setting Up a New Supplier or Visitor Payee, Managing the Supplier Relationship and Record, Intermediate Sanctions for Paying Disqualified Persons, Payroll for Foreign Non-Resident Employees, Payroll for Employees Working Outside of California, Managing Aging and Outstanding Expense Transactions, Account Balance Reconciliation Attestation, Issuing Refunds to Credit and Debit Cards, Topic Overview: Verify Eligibility for Employment (I-9), consult with the I-9 Compliance Specialist, See the example of a completed Section 1 of Form I-9, See the example of a completed Section 2 of Form I-9, About Financial Management Services (FMS), Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee, Select Section 1 and/or Section 2 to see the examples of a completed Form I-9. If you enter document information in the List B column, you must also enter document information in the List C column as well. See how were taking the right STEP toward inclusion and belonging. This section asks employees if they are a U.S. citizen and whether they are authorized to work in the country. There is also a calendar that will display when you click on the drop-down menu in the Expiration Date fields (see in List C example below). You may not withhold pay for work completed or a W-2 form from any employee for any reason associated with Form I-9.
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